Relocation of an entire office is an enormous task. It is usually the result of a company’s expansion or the end of its lease. Planning ahead can make the process smoother and help get your new office up and running as soon as possible. The following tips can help develop a schedule that keeps you on track and minimizes downtime before, during and after your move.
Moving Schedule Checklist
Meet with a mover beforehand to consult and finalize the moving needs. Schedule a moving orientation for your employees and delegate tasks if needed. Take inventory of high-value items and note any existing damage. During the move you’ll need to review the move schedule with movers. Do a complete walk through of new office while taking inventory of any damage and have a walk-through in the old office to ensure all items have been moved. After the move is complete, assess completion of the move at the destination site and rearrange items as necessary. Take inventory of any damage during the move and make a list of items that need to be addressed.
Tips for Planning a Successful Office Move
Create a timeline for how long packing and the move will take. Schedule time for internet and phone services to be updated and to obtain the proper permits, licenses and insurance policies. The larger your office is, the more time you’ll need to plan. Allocate resources accordingly by budgeting for movers and equipment transportation. Hire movers and cleaners one to three months before the move. Planning ahead will make the move smoother. Update you vendors one to three months before you move as well. This way you won’t miss any important necessities when you get to your new office. Getting your new sign ready is important so you don’t miss out on any business. Updating your website will make it easier on your employees once they enter the new office. Finish scheduling vendor deliveries, client meetings, or interviews.
Packing up Your Office Step by Step
A good place to start would be to remove decorative items such as paintings, posters and small statues and pack them first. They make the office look nice but aren’t necessary for operation. Next, you can then work on organizing files. Gather filing boxes and transfer the contents of the cabinets to these boxes. Make sure you clearly label what cabinets the files have come from and what files are inside the box to make unpacking easier. You can then box up books. Books are likely not used every day so place them in small boxes and take the bookshelves apart. Packing up most of your desk can happen next as you don’t need a lot of its contents. Most work is done on the computer anyway. Computers and other technology can then be packed. Make sure to back up all data first and then it should be carefully packed in original boxes if available with appropriate padding for protection. Finally your desk, chair and all other furniture can be packed.
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Responsible movers like Sky Van Lines will ensure all your things get to their next place as smoothly as possible.